How to be an event planner

Some people are wallflowers at parties. Some people are social butterflies. Some people even double-dip. No one likes these people. But you’re different. You don’t have to go to every party.

Throw the Party.

You have an exceptional knack for planning events because of your creativity, organizational skills, and communication skills. While fun to plan surprise parties for friends, this passion could be a career.

Here are some ways you can be a successful event planner.

How to be an event planner

Planning an event is about many hats. Event professionals must:

  • Client expectations and goals can be met
  • The event’s scope, location, and cost should be planned.
  • Based on the client’s requirements and standards, inspect venues
  • Get bids from caterers, venues, and other service providers
  • Coordinate transportation, housing and food service
  • Event planning and monitoring to achieve clients’ mission, vision and goals
  • Organize and coordinate event entertainment, layout, performances and workshops
  • Manage your event budget, review bills and approve payments
  • Communicate with all parties, including clients, event staff, attendees 1.

Event managers can do more than just these “hats” and often do. Event planners manage all aspects of event planning, from coordination to management.

It is not an easy task, and it is not easy to get there. If you are passionate about event planning and have the drive, talent, and passion, then you can make it your career.

These are the steps you need to take to become a professional event planner.

  1. Begin by getting hands-on experience
  2. For more client-facing confidence, get an event planning certification
  3. Protect your side hustle or small business with insurance
  4. You can specialize in certain types of events

Before we get started, here’s a common question.

Are you looking for a degree in event management?

The short answer is no. There aren’t many universities or colleges that offer event planning degrees. Some professionals have a background in:

  • Hospitality
  • Marketing
  • Public relations
  • Communications

Although it is rare to find event coordinators who have studied the profession at college, it is possible. You might not find any coursework on event planning. However, there is relevant coursework, such as:

  • Accounting
  • Management of hospitality
  • Management of meetings
  • Computer programming for businesses
  • Management of social media
  • Event promotion
  • Event design

It is open to debate whether you need a bachelor’s or not. Some argue that the practical experience gained from working in this field is sufficient to be recognized as an event coordinator professional. It’s time for you to get dirty.

Step 1: Gain hands-on experience

Experience is all, whether you are going to college, aspire to be a teacher, or want to change careers later in your life.

Although school is important, nothing can compare to the value of hard-earned lessons and mistakes. The best leaders have overcome obstacles and failed to reach the top.

Although the benefits of experience are obvious, it cannot be easy to find a place where you can start. These are some tips to help you get started.

  • Begin small by organizing forums and meetings for smaller businesses
  • You can enter a related field such as an administrative assistant, catering coordinator or venue manager.
  • To gain valuable opportunities for education, mentorship and assistance in job searching, join a professional association.
  • To increase your skills, efficiency and to make you a more attractive hire, familiarize yourself with the relevant computer programs.

Step 2: Be certified to provide additional client-facing confidence

Like a college degree, this next step is optional but highly recommended. In the increasingly crowded event planning field, official planning certifications are becoming more valuable.

Each certification has its requirements and qualifications. Event planners usually choose to obtain two types of certification. These are:

Certified meeting professional (CMP) This certification exam is available for convention, exhibition and meeting planners. You must have at least three years of experience in the field, be employed recently, and have earned continuing education credits.

Certified Government Meeting Professional – This certification requires a 3-day course and a certification exam. Once you are a member of the Society of Government Meeting Professionals and have at least 1 year of hospitality experience, you will be eligible.

These certificates will give your confidence and allow you to be a leader in the event planning industry.

Step 3: Choose a specialization

After completing the primary qualifications of all event planners and insurance your business, you can ask yourself a deeper philosophical query: What type of planner am I? You may find that you are better off focusing on one area. This will help you sharpen your skills, focus your client base and improve the cohesion in your portfolio.

There are many specializations in event management. Here are some of the most popular:

Corporate planners These planners arrange internal events and meetings between companies. These events can be held in person or online, but they often require a specific location (such as a corporate facility or fancy venue).

Event planners These planners can cover a wider range of events and often draw on other event types. They can coordinate public and private events such as galas and large social gatherings, reunions and award ceremonies.

Convention planners plan and manage conferences and conventions for small and large organizations. They can also organize trade shows.

There are also other types of planners:

  • Government meeting planners
  • Planners for meetings
  • Nonprofit planners
  • Planners for associations
  • Planners for healthcare meetings
  • Wedding planners
  • Managers of convention services

Step 4: Get insurance for your business or side hustle.

It is not easy to become a party planner. It takes time to get certifications and build your portfolio as an artist. Mistakes can and will occur, regardless of how careful you are. Insurance is essential.

Uncertain of the policies you require?

General Liability Insurance protects against third-party bodily injury and property damage.

Professional liability insurance covers you against professional errors that could result in financial loss to the client.

Thimble’s Event Planner insurance is the best option for you if your business begins, especially if you are still building client lists.

This flexible insurance model allows you to pay by the hour, day or month. You can cancel your insurance at any time, without penalty, up to one hour before coverage begins.

Do you get the idea? Insurance is only necessary when you are attending an event. This is what makes insurance so affordable.

It’s time to plan!

This guide will help you to plan your event with confidence. It’s as simple as 1-2-3-4

  1. Gain hands-on experience
  2. Get certified as a planner.
  3. Protect your business with insurance
  4. Specialize in a specific area

Plan to work hard, smile often, and plan to plan. Now get going!

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